Charlie and Tom's bikes were stolen from their garages last night. A strategic approach to records management involves: gaining an understanding of the agency's business identifying records management needs and risks assessing the adequacy of the existing records management environment and practices developing a strategic plan to ensure records management objectives and needs are addressed. 5.) Records Manager. This life cycle encompasses the interrelated and interdependent phases of records creation or collection, records maintenance and use, and records disposition: What is the official, or file, or coordination copy created by an action office, complete with coordination, enclosures, or related background papers that form a complete file or history of the action? Records Disposition Schedule Who is the OPR for management and oversight of the Search Request and Litigation Hold process and reviews the Search Request and Litigation Hold? The base information transfer system (BITS) is the total system that collects, processes, and delivers. 6. 33-? Title of Document, File Code a. Objectives and General Procedures. A Share sensitive information only on official, secure websites. Title \hline \text { Male } & & 85.6 & & 85.4 & & \\ (3) Coordinating all litigation-related matters such as litigation holds, subpoena for records, and depositions with the USGS Litigation Coordinator to ensure the identification, preservation and production of information as required. +maintain,services, and disposes of office records -calendar year ( 31 Dec ) Military members b. and subsequent guidance for transitioning towards a fully electronic government. (2) Which Statement is correct pertaining to the evolution of changes made to AFI 33-322, - Commanders have many options when it comes to assigning records management POC's. Who establishes and manages a training program for newly appointed Base Records Managers (BRM) and provides guidance to tenants and BRMs? Command Records Manager Installation Commander target: "#hbspt-form-1682972503000-7715185774", E. Ensuring the identification and accessibility of essential records and the correlating hardware and software needed to enable the continuity of operations program for mission essential functions and essential support activities. MAJCOM Records Manager Staging Areas for holding or forwarding to the Federal Records Center, NARA (National Archives and Records Administration). 6. Office of Management and Budget (OMB) Circular A-130, Managing Information as a Strategic Resource Management of Federal Information Resources, C.32 CFR 2002, Controlled Unclassified Information, E. 380 Departmental Manual (DM) 1, Records Management Program and Responsibilities, I. Where are the National Archives and Records Administration (NARA) approved disposition instructions listed? 3 0 obj Policy. What is the purpose of the AF Form 614 and 614a? Where are National Archives and Records Administration (NARA) approved dispositions listed in? Then compare your responses with the key at the end of the book. A-130, Managing Information as a Strategic Resource, paragraph 5(h), Senior Agency Officials for Records Management, National Archives Records Management Information. +Only one Farm is authorized per unit functional area (pg 4), COR= Chief of an office of Record On many occasions, the role of a manager feels a great deal like this plate spinner. 0} \\ The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. Fiscal year (Sep 30) this is dealing with monetary type files ie budgets. The role of the Base Records Manager in the Records Management hierarchy is to ensure the Air Force complies with all applicable records management statutes, regulations, and policies. *Responsible for physical and legal custody of all records appoints a RC, Maintains services and disposes office records Encmp 100: Horstmann Chapter 7c (Exceptions), Admin block 3 #1.Office management, #2. 2.) portalId: 20973928, Ensures records generated by the prescribed processes are scheduled, if not scheduled send AF Form 525, Records Disposition Recommendation, to the Air Force Records Office (AFRO). The objectives of the USGS RMP are to ensure: A. A lock () or https:// means youve safely connected to the .gov website. region: "", A-130, Managing Information as a Strategic Resource, paragraph 5(h). (3) Who holds primary responsibility for properly maintaining Air Force records? + one individual authorized per flight or individual office level Who notifies respective COR, and RHs assigned within their area of responsibility, upon receipt of a tasked records search? Appropriate markings, Charge out record form for removing files, electronic record being staged requires an SF 135 to be completed, Allows for the classification of each record (regardless of media) and provides a tool for creation of a standardized plan of how each record an office maintains is kept and in what format. Agency Records Officers work closely with NARA and serve as records management advisors to SAORMs. -None, requests for records (ie record search). 10/2016 - PRESENT. The Air Force Records Information Management System (AFRIMS) staging module. Step 1- Capture Records Group Commander b. Squadron Commander ****c. Installation Commander d. Command Records Manager 8. Training, Federal, Personal, Permanent, Temporary, State, Records in Other Than Paper Form, Vital Records, Perpetual, Final and Draft records. Chapters 31 and 33, as amended November 26, 2014, B. These files should be created in accordance FIPS Publications 199, National Archives and Records Administration (NARA) and other Federal requirements that are not personal systems, personal email, or personal files. Takes COR training annually 1} \\ What is the purpose of the "RECORD SEARCH" tab in AFRIMS? serve as an executive sponsor with broad responsibility for the agency records management program. Ensures the designation of records management responsibilities in each program (mission area) and administrative area to ensure the incorporation of record-keeping requirements and records maintenance, storage, and disposition practices into agency programs, processes, systems, and procedures. endobj - Designated POC's record results for their respective office. Agency Records Officers manage and implement agency records management programs. Unauthorized destruction, alteration, manipulation, defacement or removal are incidents of destruction, manipulation, removal, or alteration either without an approved disposition authority; when the record has been approved for permanent retention; prior to the end of the approved retention period; or when the record is subject to another requirement (e.g., Freedom of Information Act requests or litigation) to retain the record until request process is completed. a. Routinely creating and receiving files that contain related records for the project, program or activity, and segregating records, nonrecords, and personal papers in any medium. a. Their focus is primarily operational, ensuring that the agency is in compliance with the foundational requirements for records management. What upholds the legal rights and interests of individual citizens and the Government? Negative - provide date location, time it tooke, and duration of search D. Records Liaison Officers (RLO) are responsible for assisting and cooperating with the USGS RMP in the administration and implementation of requirements in Mission and Offices, which includes: (1) Coordinating requirements and implementation strategies that ensure their respective Missions or Offices meet USGS, Department of the Interior and NARA requirements; (2) Creating or ensuring the creation of annual Files Maintenance and Disposition Plans and standard files organized by file codes by managers and employees (refer to SM 432.1, Files Management); (3) Coordinating with the USGS Records Officer on creating, revising and applying records schedules for timely destruction and transfer of permanent records; (4) Annual reporting of destruction, deletion, or transfers of eligible Federal records and participation in program evaluations; and. K. USGS Employees consist of Federal employees, contractors, volunteers and emeriti who conduct business on behalf of the bureau. *Squadron staff assistant visit* ever 24 months 3301). 2. Which statement is correct pertaining to the evolution of changes made to AFI 33-322? functional area records manager (FARM) Who has the authority to appoint record custodians within an office of record? What are records an office uses frequently in current business or until a cutoff period is met? Provide guidance on electronic record retention to include best practices and compliance. 3. (6) Creating or modifying information systems to ensure the integrity and preservation of the records as applicable. What reduces costly, ineffective, and redundant information collections and reporting requirements? C. Federal Records include all books, papers, maps, photographs, machine-readable materials, or other documentary materials, regardless of physical form or characteristics, made or received by an agency of the United States Government under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the Government or because of the informational value of the records (44 U.S.C. 1 0 obj RCs/CORs/Users must ensure the life cycle management of records. It . all AF personnel BRM duties fall under three categories they are. RC builds the office file plan, Users are ignorant a. establishing a records management program is optional b. - Installation commander (8) After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan in use? The role of the Base Records Manager in the Records Management hierarchy is to _____ a. direct the Air Force Records Program and all associated activities. Comply and respond to the FARM / RC. 4.) Frozen records are identified by the CRM/BRM, The RDS page is broken out like this pg 25 bottom, Column B -explains what the record consist of A Command Records Managers (CRM) and Agency Records Managers (ARM) 18 Q Who administers the installation Records Management Program and has approval/disapproval authority for the file plan? 2901). We frequently receive questions about the roles and responsibilities for Senior Agency Officials for Records Management (SAORM) and Agency Records Officers. Physical possession of records SAORMs serve as an executive sponsor with broad responsibility for the agency records management program. Establishes, where appropriate, agency-level records management program offices to ensure adequate management of routine mission support functions. 4.) Browse over 1 million classes created by top students, professors, publishers, and experts. MAJCOM 4.Comments, Electronic records management business rules, long ass list about Government paperwork elimination Action and Farms/ RC's create an efile box : COR electronically signs the file plan; the *Electronic Records Management Solution Guide version V.4*, E file has to mirror the main file plan AFRIMS, Location, complete the meta data for each record folder, management tool records disposition schedule the program we used it in Mr. Wells class. <>/XObject<>/ProcSet[/PDF/Text/ImageB/ImageC/ImageI] >>/Annots[ 12 0 R] /MediaBox[ 0 0 612 792] /Contents 4 0 R/Group<>/Tabs/S/StructParents 0>> - Oversee the insulation records management program, manage staging areas, and provide training. Provides adequate budgetary and personnel resources to implement an efficient and effective agency records management program. AFMAN=Management of records, Rc/CORs First step: *Capture records * 2 0 obj Create your own flash cards! Expiration Date. Participates in the Capital Planning and Investment Control process. Who administers the program for the CIO, represents the Secretary of the Air Force (SAF) on records management issues, and oversees the legal requirements for the management of Air Force records? 1. A process for holding records (suspending their disposition) when events such as litigations occur. Routine mission functions may include the transfer of permanent records to NARA, records storage and retrieval, development and update of records schedules, management of litigation holds or records freezes, and administration of internal program evaluations, including performance measurements where possible. ARM = Agency Records Manager 30 Days ***b. * Appoints the RC+ ensures RC has training hbspt.enqueueForm({ 7.) Directs the use of agency-wide records management internal controls, self-assessments, and remediation plans. The table below is a list of primary SAORM and Agency Records Officer responsibilities. Training, Assistance and managing staging areas, BRM will train the FARM, COR, and RC, within 3 months (6 for ANG), Assisits the Farm, COR, and RC on any records, *Managing a staging area for temporary storage of records pending destruction or transfer to a federal records center *, *Serves as the POC* %PDF-1.5 They are also responsible for establishing systems for their management and the maintenance, verification, and evaluation of extant systems. Who ensures that the Records Custodian attends records management training? Principle 4 E. Nonrecords are Federally owned informational materials excluded from the legal definition of records or not meeting the requirements of that definition. 4. Pilsen company issues 12 bonds with a face value of $10,000 and 600 shares of$10 par common stock in a combined sale, receiving total proceeds of $23,000 on December 31. Establish procedures and guidance for email records. What is a description of records that are vital to continue operations or for the protection of legal and financial rights? These are normally files from the previous year, the office that is designated by the directorate record officer as responsible for the custody, maintenance and retirement or disposal of the records it holds, The transfer of records to a federal records center (FRC), SAV is a checklist that can be performed at least every 24 months by either the BRM or FARM to ensure that the COR and RC are following instructions properly and maintaining files within standards. Records Management Programs are required to conduct formal evaluations to measure the effectiveness of program practices for compliance with Federal regulations. (REPLACE) Installation Commanders shall work directly with the Base Records Manager to ensure the integrity of their installation's records management program, and shall ensure the . 2. Ensure the program and retention schedules meet applicable laws and contractual requirements. a. a) All Commanders x b) All Air Force personnel (military, civilian, contractors) c) Base Record Managers Effective Records Management provides preservation of the nation's history and decision making at all levels? Appoint the BRM to manage at least a GS9 or E-7 (MSgt) Base records manager Administer the installation records management program All AF data calls/records searches as applicable Responsibilities. Management Records Management Shared Flashcard Set Details Title Records Management Description Block 4 Total Cards 86 Subject Management Level Not Applicable Created 08/11/2010 Click here to study/print these flashcards . . After assuming command, how long does a commander have to publish a records management plan or affirm the existing plan is in use? These may include personal files stored for convenience, documents pertaining to membership in professional societies where the individual was not representing the USGS or the Department of the Interior, or work created while not employed with the USGS. This includes accidental incidents that may occur due to flooding or other unexpected changes. Whose duties include providing assistance, managing staging areas, and records training? stream 3.) Records preservation for staging includes records being physically _______ for staging and put in _________. What information is annotated on the AF Form 614 or 614a? records staging is required for records where is it? The Blog of the Chief Records Officer for the U.S. Government. hackberry allergy symptoms; 49ers paying players under the table; who ensures the base records manager role is filled (10) How are the records that are identified during Litigations/ Records Search treated? 2. Installation Commanders and Air Force Joint Base Wing Commanders shall ensure that the role of BRM is filled. x a) True b) False Match the letter of the Record Types Routing Slip (not a record) Signed Appointment Letter (record) who ensures the base records manager role is filled The successful candidate will serve as a mid-level supervisor under the Chief Records Manager. This report to NARA provides details of the circumstances and the steps instituted to prevent them from reoccurring and returning removed records, if the allegations are found to be true. 2.) BRMs= Base Records Manager 7. Instruction: This replaces Survey Manual (SM) Chapter 431.1 Records Management Program, dated November 5, 2005. manage records by setting up directories and actions taken ,3.) Which AFI governs Emergency Operations Records? segregrate and mark documents Scope. Great post and very timely as agencies prepare their 2017 RMSA and email submissions! Appropriate NARA approved containers used to house record Purpose. These records must be preserved by implementing effective life-cycle management procedures and must be managed systematically to ensure they are complete, accurate, trustworthy, and easily accessible. 4.) Keap CRM. Preserving records for the length of time dictated by the records schedules unless there is a high expectation of litigation or pending litigation requires preservation. a. What is another name for a Records Search? There are no specific requirements for how records are treated ****b. See, Issues agency directives, policies, and initiatives supporting. Which AFI is the Air Force Records Management Program is governed by? J. Base information transfer system. 44 U.S.C. Ensure a records management plan is developed and documented which implements the AF Records Management program for their organization within 60 days of taking command. Ensure implementation of AF records management with their organization at base levels! AFQTPXXXXX_222RA, Records Management - User Training. The goal of the Records Management Program at UCSD is to ensure that administrative records are appropriately managed, preserved, secured, and can be retrieved as needed. (BRM): Administers the Records Management (RM) installation program: providing assistance, managing staging area, and offering training. Post your feedback or submit questions about this blog by emailing PRMD@nara.gov. Ensures agency staff are informed of and receive training on their records management responsibilities. Column D Disposition -explains the disposition instructions, which is also where you get your cut off, purpose of AFRIMS (mr.wells to Washington). What guidance governs Record Charge Out procedures? Who is appointed at each base-level unit, principal staff office within an Air Force organization or.

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